After you have created a roster you will need to start creating employee profiles in goRoster. When an employee is created they become part of a searchable directory and can be assigned to rosters.
Selecting how the employee will receive their rosters and messages.
Employees can receive their rosters 1 of 3 ways, either through an SMS (txt), Email or via the goRoster mobile app.
Messages can also be sent using the group messaging feature and the same three options are available for employees.
To select how an employee will be notified for either rosters or messages go to the profile > Contact Info > Notifications > Check Email or SMS. For an employee to be able to use the mobile app they will need to be sent a magic link (covered later in getting started).
Entering Employee Pay Information
In the Pay & Cost Options panel employee pay information is entered. This information is used for calculating employee wage costs in the designer and for rosters or time-sheets which are exported to payroll.
goRoster supports three options for how employees can be paid:
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Hourly Rates: a rate paid for each hour worked. Up to 5 rates can be entered - one of which can bee assigned as an Overtime Rate.
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Weekly Salary: The employee is paid a set amount weekly.
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Daily Rate: The employee is paid a fixed amount each day regardless of hours worked.
Important: If you use a Payroll software supported by goRoster (see exporting to Payroll) make sure you enter an employee code and payrates that match the ones entered in your payroll software.
Additional Cost: This is a percentage on top of the standard payrate, wage or daily rate which can be used to account for additional employee expenses such as superannuation or holiday pay.
The Maximum and Minimum hours fields allow you to enter contractual hourly requirements. If an employee must be given at least a certain number of hours per week based on their contract you would enter these in the minimum weekly hours field. When these conditions are set and you start rostering a warning message will appear if they are not met (See below)
Setting up Overloads
If you need to account for costs over and above the standard payrate and additional cost for any week day or a public holiday you will need to create an overload. See Overloads.
Assigning Employees to your Roster
Once you have created a roster you will then need to assign employees to that roster. To assign an employee to that roster go to their employee profile and in the 'Rosters Assigned' panel click 'edit' (pencil icon).